Project Coordinator

Project Coordinator

Department: Commercial Flooring
Hours: Full-time (Monday through Friday, 8:00 a.m. to 5:00 p.m., with a 1-hour lunch)
Location: Verona, WI

Company Description: Hughes Martin Group is a specialty contractor formed through a partnership with Hughes Flooring and H.J. Martin and Son. With services in commercial flooring and tile, glass and glazing, walls and ceilings, commercial doors and hardware, millwork, and national retail solutions, Hughes Martin Group combines the strength and legacy of two industry leaders. More information may be found at www.hughesmartingroup.com.

Job duties to include:

• Prepare and send project submittals including product samples, spec sheets, installation information, etc., as necessary.
• Provide customers and general contractors with certificates of insurance, W-9s, workers compensation certificates, and any other needed documentation.
• Place project material orders using RFMS software for special pricing, terms, details, etc. where necessary.
• Follow up on orders to get accurate material ETAs for project managers and crew managers to affectively schedule work and notify customers if there will be problems procuring materials.
• Arrange any special deliveries and shipments with the purchasing department or direct with carriers to improve lead times when necessary.
• Coordinate dumpsters, recycling, deliveries direct to job sites, and other job coordination tasks as needed.
• Use Vista software to enter and log project change orders, print reports, and check job financials.
• Prepare and send warranties and O&M manuals for all products used on a project to complete job closeout.
• Coordinate with marketing department to schedule photos for completed jobs and compile job specific notes for awards, case studies and website applications.
• Use timecard software to process daily logs and change orders for projects.
• Keep/maintain positive working relationship and chain of communication with current customers to ensure repeat business and increase direct referrals.
• Help customers with value engineering solutions when they are over budget, to specify products with similar performance and design, at a better price.
• When needed, work directly with customers to specify the flooring and tile products that will best fit their needs and in conjunction, work with vendors to gain a competitive pricing advantage over other contractors and increase profit margins.
• Regularly meet with product reps to stay up to date on new products and trends in the industry.
• Perform other duties as assigned.

Other Duties As Assigned: Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

Experience/Education Required:

• Microsoft Office efficiency
• Strong analytical and problem-solving ability
• Exceptional organizational skills
• The ability to multitask in a fast-paced environment

Conditions of Employment: Must be able to pass pre-employment background check and drug test. The employee is expected to all adhere to all company policies.

Applicants should email resume to the following or Apply Here.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. Click here for more information.